Google Drive

GOOGLE DRIVE

Welcome to Google Drive.

 

What is Google Drive?

    Google Drive is a service of Google that provides a program to create and/or store files.

 

What are the advantages?

    An advantage of Google Drive is that you can share files with other Google users without emailing the files.  Much as I have shared this file with you.

    An advantage of Google Drive is that those with whom you share files can also, if you choose to allow them, edit the files.

    An advantage of Google Drive is that people with whom you provide editing rights can edit documents online simultaneously.      

    An advantage of Google Drive is that the programs saves your work automatically.

An advantage of Google Drive is that you have access to those files anywhere you have Internet access.

What are the disadvantages?

A disadvantage of Google Drive is that you must have Internet access in order to get to those files.

A disadvantage of Google Drive is that the program used to create documents, spreadsheets and presentations is not as robust as Microsoft Office or OpenOffice.

I’m not sure but I don’t think it will work on an iPad.  Maybe someone can try it and see.

 

How do I get Google Drive?

    You already have it.  When you log in to your email using the Google Chrome browser, there is a black bar near the top of your screen.  “Drive” is one of the links on that bar.  If you click on the word “Drive” it will open your Google Drive account.  It should open in a new tab so your email is still available.

 

Basic Use of Drive

Create a Document, Presentation, Spreadsheet, etc.

-Click Create (upper left portion of the screen)

-Select the type of file you want to create.

-Get started.  Remember, Drive saves your work automatically.

 

Sharing a Document with a Colleague

After you have (at least) started and named a document...

-Click the blue “Share” button in the upper right of the screen.

-Enter the e-mail addresses of the people with whom you want to share this file.

-Select the “rights” for each of these people.  They can be permitted to only view the file, to view and comment on the file, or to view and edit the file.

-It is a good idea to check the box to email the person to let them know you have shared a document with them. Otherwise, they might not know.

 

TRY IT OUT

Creating and storing documents in Google Drive is helpful, but it is the sharing and collaboration that really makes it valuable.

 

 

THERE’S MORE...

but this will get you started.

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